Accepting Bid for HMS Elevator

Accepting Bids for HMS Elevator
Posted on 04/15/2021
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Hannibal School District #60

Invitation to Bid Elevator Replacement Hannibal Middle School

Responses to an Invitation for Bid will be received by the Business Manager, Hannibal School District #60, 4650 McMasters Avenue, Hannibal, Missouri 63401, for the Hannibal Middle School Elevator Replacement until 1:00 PM on April 30, 2021.

Bid responses will be opened at that time, taken under advisement and evaluated. Should you have any questions, please contact Rich Stilley, Business Manager at 

All proposals are subject to the Hannibal School District #60 Board of Education’s conditions and specifications which are also available from Rich Stilley, Business Manager at 573-221-1258. In addition, the Bid Specifications can be viewed on line at

Hannibal Middle School Elevator Replacement Bid

The Hannibal School District is accepting bids for removal and replacement of existing hydraulic elevator with the exception of the entrances and sills, which will be reused. Contractor to furnish and install one hydraulic hole less passenger elevator as manufactured by AVT Lifts, LLC or approved non-proprietary equivalent.

Contractor to provide submittals of the proposed elevator. All work to be performed in accordance with governing codes and in a timely, professional manner. Work will begin no sooner than July 1, 2021 and must be completed no later than August 23, 2021. Bidders required to make an onsite visit and verify measurements before submitting.  

The HSD must be notified three (3) days prior to availability of the transaction. NO EXCEPTIONS. The delivery contact is Rich Stilley, Business Manager at 573-221-1258 (office) or 573-406-4120 (mobile).


Vendor Obligations:

  • Demolition of existing elevator and associated equipment and controls
  • Removal of demolition debris
  • Supply and install new hydraulic hole less passenger elevator from approved manufacturers, reuse entrances and sills.

Basic Features: (Work Done By Others)

  1. Suitable machine room with legal access and ventilation, with concrete floor. Temperature maintained between 55o F and 90o F.
  2. Dry pit reinforced to sustain normal vertical forces from rails where required and impact loads from buffer. 
  3. Any electrical requirements as follows:
  1. All electric power for lights, tools, hoists, etc during erection as well as electric current for starting, testing and adjusting elevator.
  2. A fused disconnect switch for elevator per the National Electrical Code with feeder or branch wiring to controller. 
  3. 120v, 15 amp single phase power supply with fused SPST disconnect switch, with feeder wiring for car lights.
  4. Suitable light and convenience outlets in machine room with light switch located within 18 inches of lock jamb side of machine room door
  5. Convenience outlet and light fixture in pit with switch located adjacent to the access door. 
    1. Guarding and protecting the hoist way during construction. The protection shall include solid panels surrounding each hoist way opening at each floor a minimum of 48 inches high. Guards to be erected maintained and removed by others. 


All work shall be performed in accordance with the American National Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ASME A17.1), the National Electrical Code and/or such State and local codes as may be applicable. All work shall be completed in a safe and professional manner.   


Shop Drawings: The elevator contractor shall prepare drawings showing the general arrangement of the elevator equipment and cab. These drawings shall be approved and the hoist way size guaranteed before proceeding with fabrication and installation of the elevator. 

Permits and Taxes and Licenses

All applicable sales and use taxes, permit fees and licenses, of the date bids are taken, shall be paid for by the elevator contractor.


A 12-month warranty from the date of shipment from the elevator manufacturer shall be provided against any manufacturing defects in materials or workmanship, which may develop in service for which they were intended or recommended. A 12-month warranty from the date of installation shall be provided from the installing elevator contractor to include any defects in workmanship, adjustments, repairs or replacements of parts not due to negligence, misuse or abuse. Only genuine parts and supplies as used in the manufacture and installation of the original equipment shall be provided. 


A quality maintenance service consisting of regular examinations, adjustments and lubrication of the elevator equipment shall be provided by the elevator contractor for a period of three (3) months after the elevator has been turned over for the customer’s use. All work shall be performed by competent employees during regular working hours of regular working days. This service shall not cover adjustments, repairs or replacement of parts due to negligence, misuse, abuse or accidents caused by persons other than the elevator contractor. Only genuine parts and supplies as used in the manufacture and installation of the original equipment shall be provided. 

Elevator Equipment      

  A. Description of equipment:
a. Capacity: 2500 lbs
b. Speed: 125 FPM
c. Operation: Simplex automatic selective/collective
d. Power Supply: 240V, 3 Phase, 60 Cycle
e. Stops: 2
f. Openings: Front 2
B. Steel elevator guide rails shall be furnished to guide the car, erected plumb and securely fastened to the building structure.
C. All wiring and electrical connections shall comply with the governing codes. Insulated wiring shall have flame retardant and moisture-proof outer covering, and shall be run in conduit tubing or electrical wireways. Traveling cables shall be flexible and suspended to relieve strain on individual conductors.
D. The elevator shall be provided with an automatic leveling device which will bring the car to a stop within ⅜” of the landing level regardless of load or direction of travel. Landing level will be maintained within the leveling zone irrespective of the hoistway doors being open or closed. 
E. An emergency stop switch shall be located in the pit.
F. Controller: Microprocessor based, non-proprietary controller shall be utilized. If any external devices are required for troubleshooting or reprogramming, this device will become property of  the owner. 
G. The car platform shall be of steel construction with a fire rated plywood subflooring. Steel, code compliant, toe guard. Diagonal braces from toe guard bottom to platform stringers. 
H. A suitable car frame fabricated from formed of structural steel members shall be provided with adequate bracing. 
I. The cylinder shall be constructed of steel pipe of sufficient thickness and suitable for the operating pressure current ASME 176.1 Code. The top of the cylinder shall be equipped with a cylinder head with drip ring and self-adjusting packing. The plunger shall be constructed of selected steel tubing or pipe of proper diameter machined true and smooth with a fine polished finish. The plunger shall be provided with a stop ring electrically welded to it to prevent plunger from leaving the cylinder. The plunger and cylinder shall be installed plumb and must operate freely with minimum friction. In-ground jacks will be encased in sealed PVC.
J. Oil-Line-Schedule 40 ASTM A-53 Grade B pipe shall be installed between the pumping unit and cylinder.
K. Fittings shall be of the grooved type. Shut-off valves shall be provided in the machine room and elevator pit for maintenance and adjusting purposes. 
L. Oil line shall be supported with an adequate number of support stands. Stands shall be anchored to the floor or wall and adjustable in height. Isolation clamps shall secure the oil line to the stand around the full 360 degree circumference. 
M. Pumping Unit Tank- the storage tank shall be constructed of steel and shall be provided with a removable cover containing a removable oil dipstick. The pump and submersible motor shall be mounted on reinforced isolation. The control valve shall be mounted in the discharge line above the oil level and easily accessible from the top of the tank. An air-bladder silencer shall be provided at the control valve discharge. 
N. Pumping Unit Motor- the motor shall be of the submersible alternating current, squirrel cage induction type and shall be of a design adapted to electro-hydraulic requirements.
O. Pumping Unit Pump-the pump shall be a positive displacement screw type to give smooth operation and shall be designed and manufactured for elevator service. 
P. Pumping Unit Control Valve- the control valve shall be manifold type with up, down and check valve sections. A control section including solenoid valves will direct the main valve and control up and down starting, transition from full speed to leveling speed, up and down stops, pressure relief and manual lowering. Down speed and up and down leveling shall be controlled at the main valve sections. All of these functions shall be fully adjustable for maximum smoothness and to meet contract conditions. A manual lowering feature shall be provided. 

Acceptable controller manufactures
Smartrise engineering

Acceptable door equipment manufactures

Acceptable Fixture manufacturers

Car and Hall Fixture

A. Car Operating Panel 
1. Applied mount-car operating panel shall be furnished inside the cab. Panel will contain a bank of mechanical buttons marked to correspond to the landings served, an emergency stop, digital car PI, door open and door close buttons.
2. The emergency call button shall be connected to a bell that serves as an emergency signal. Switches for lights and fan shall also be located in the car operating panel. 
3. Car operating panel shall contain all necessary operating components, buttons, and switches as required by ASME A.17.
4. ADA compliant panel shall contain all necessary operating components, buttons, and switches as required by ASME A.17.
B. Phase II fire operating instructions are to be displayed according to code on the car operating panel.
C. Elevator number, “No Smoking” and capacity in pounds are to be on an inlaid plate on the car operating panel.
D. Top and bottom access switches included in hall stations
E. Car lantern provided for each bab opening
F. Hall stations:
a. When a call is registered by momentary pressure on a landing button, that button shall become illuminated and remain illuminated until the call is answered.
b. The designated fire return floor shall include a fireman’s emergency key switch that meets state and local requirements
G. Phase I fire instructions are to be engraved or silk-screened on the designated fire return hall station faceplate. Handicap markings. Braille plates shall be furnished for car buttons, car controls and hoist way entrance jambs in compliance with NEII and ADA handicap requirements. Car Braille plates are to be flush mounted and permanently attached. Audible Signal. An audible signal shall sound in the car to tell a passenger that the car is stopping at the floor served by the elevator

Car Enclosure

Canopy: 14 gauge steel, powder coated
A. An emergency exit will be provided as required by code
B. Ceiling:
a. Drop ceiling, translucent egg crate or Lexan diffuser panels in aluminum frame, LED lighting
b. Downlight ceiling, #4 stainless Steel, LED lighting
C. Front Return Walls: 16 gauge #4 Stainless Steel
D. Transom: 16 gauge #4 Stainless Steel
E. Car Door: #4 Stainless Steel Clad
F. Ventilation: Two-speed exhaust fan in car canopy controlled by key switch in car operating panel
G. Side walls and Rear walls: 16 gauge Steel, powder coated with applied/removable plastic laminate panels
H. Handrails: #4 Stainless Steel ½” x 1 ½”
I. Infrared curtain unit (ICU) door protection


A. Passenger type hoist way entrances with UL label, hollow metal, horizontal sliding doors to be provided.
B. Door type: single speed side opening
C. Doors: #4 stainless steel or powder coated steel
D. Frame finish: 16 gauge #4 stainless steel


A. Prior to beginning the installation of elevator equipment contractor and school official will examine the following:
a. Hoist way size and plumbness
b. Sill pockets
c. Sill supports
B. Contractor shall provide all personnel, equipment and instruments required for inspection and testing once elevator is installed
C. Contractor shall be responsible for acceptance inspection as required by local authority by enforcing agency.


A. Elevator to be installed in accordance to manufacturer directions and ANSI A17.1 standards
B. Machine room equipment shall be installed with clearances, hoists or other means for maintenance where required
C. Regular maintenance items shall be installed so that they may be removed or accessed for maintenance

Adjustment and Cleaning

A. Adjust brackets, controllers, leveling switches, generators, limit switches, stopping switches and safety governors to operate to within accepted design tolerances. Adjust car-leveling devices so car stops within ¼” of finished floor. Lubricate all equipment in accordance with accepted manufacturer’s instructions.
B. Contractor shall clean up and remove all loose materials and filings from hoist way surfaces resulting from this work.
C. Contractor shall clean machine room floor of dirt, oil and grease and remove crating and packaging materials from premises.

Bid Information PDF
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